Team Collaboration & Change
Team Capability Matrix
Map who can do what across the team, see single points of failure and plan cross-training.
- Time: 30 to 45 min
- With: Team lead with the team
- You get: A skills map and a short list of coverage risks
How to use this worksheet
- Add the skills that matter for the next 6 to 12 months, not every skill that exists.
- Rate honestly: Expert can teach others, Proficient works independently, Learning needs support, Beginner is just starting.
- Look at the coverage check below the table. Any skill held by one person or nobody is a risk.
- Turn the biggest risks into cross-training plans in the notes.
Skills matrix
Rows are people, columns are skills.
Prompts
Ask yourself
- Which skills would hurt most if one person left?
- Who could become an expert with some support?
Cross-training opportunities, succession planning and development goals.
Prompts and example
Example
Pair Alex with Jo on payments for two sprints. Sam shadows on-call for a month.
Coverage check
Before you finish
- Every critical skill has at least two people at Proficient or above.
- Ratings were discussed with each person, not assigned.
- At least one cross-training action has an owner and a date.
About skills matrices
A skills matrix makes hidden dependencies visible. It supports planning for holidays, attrition and growth, and it helps people see where they can develop.
Keep ratings coarse. The goal is to spot risks, not to rank people.
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